Landlordy Shortcuts and Hidden Features

Landlordy is focused on ease of use and simplicity. The app does not require complex setup process and does not have excessive tuning options – it is designed to be your handy assistant, requiring the least amount of time to track your rental business income and expenses.

Some of the productivity features in Landlordy are hidden from sight and available with simple gestures such as swipe or longtap.

 Swipe to copy (or delete) rent invoice, rent payment or expense
 Swipe actions for attached files and photos
 Swipe actions in Reminders - send late rent notice, mark expense as paid etc.
 Import PDF file or image as expense record from Mail and other apps
 Quickly add expense or rent record from the iOS home screen
 Reassign rental expense to another property or rental unit
 Quickly email or message tenants directly from the Landlordy
 Search the internet for information on appliance

Swipe to copy (or delete) rent invoice, rent payment or expense


Swipe actions are available in most screens that provide a list of items - (for example, a list of invoices, payments, expenses, appliances etc.).

Swiping (or longtapping) an item in the list will reveal [Copy] and [Delete] actions - for example, swiping the previous month invoice for a tenant and using the [Copy] button will copy all details from a previous invoice (the same is true for rent payments and expenses). Additionally, this will set today's date for the invoice and adjust payment due date accordingly.

Swipe to Copy or Delete

Note that swipe actions are available only while you are in the Properties tab. They are not available in the Reports tab.

Swipe actions for attached files/images


While editing files or images attached to your property, rental unit, tenant, etc. you can use swipe actions in the attachment list (tap on any image on the edit screen to reveal list of all attached files) to delete an attachment or set a key image. The key image will be displayed in full width on the property/unit/tenant view screen (while swiping to the lest left and right of the image will let you see other attached files, as before).

Swipe to set key image

Attachment swipe actions are available on the edit screens for property, rental unit, tenant, rent payment, expense, appliance and appliance maintenance/safety check record.

Late rent notice and other swipe actions in Reminders


Late payment notice for the tenant is available as swipe action on the Late/Outstanding payment reminder in the Reminders tab. Swiping on the reminder will reveal the [Send late rent notice] action which allows you to send email or message based on the template (to adjust template using the Settings-Templates section) with the tenant data filled in.

Swipe to send Late rent notice

Late/outstanding payment reminders appear automatically if you have enabled them in the app's Settings tab and if you are keeping track of rent invoices in the app (in addition to tracking rent payments from tenants).

Swiping on the Maintenance reminder (if you have registered appliances/inventory in your rental property and have added relevant maintenance/safety check record) will allow you to add a calendar entry to your default Calendar, scheduled for the next day, at 11am.

Swiping on the Expense due reminder will allow you quickly mark expense as paid.

Import attachment as expense record from Mail or other apps


Any photo/image or PDF file can be quickly imported into Landlordy as expense record with already attached file/image by using the iOS share sheet actions. For example, tap the PDF file in your email, then tap the iOS sharing button and choose the [Copy to Landlordy] action in the share sheet.

Copy to Landlordy in iOS share sheet

If you don’t see the [Copy to Landlordy] option in the iOS share sheet, scroll the actions to the left to reveal the [More…] option that allows you to enable, disable and reorder available share actions.

Quickly add an expense or rent payment from the iOS home screen


Longtapping on Landlordy icon in your device home screen will let you quickly add a new rent payment or expense record.

Lontap app icon to register rent payment or expense

Reassign rental expense to another property or rental unit


Landlordy allows you to account expenses to a property or specific rental unit in that property. Expenses that are accounted to a rental unit can be included into a tenant's rent invoice while expenses assigned to a property cannot.

If you accidentally registered expense under the wrong property or rental unit, you can re-assign it to another property or rental unit by longtapping the property/unit header on the expense editing screen. (To get to the list of all expenses for the property/rental unit, tap on the [Paid expenses] line in the property/rental unit dashboard).

Tap and hold to reassign an expense

You can also use longtapping on the header in the rent payment edit screen, if you accidentally added rent payment record to another tenant.

Quickly email or message a tenant from the app


If you have filled a tenant's email address and/or mobile phone number in the tenant/lease screen you can quickly call, send email or message to that tenant by tapping the email/phone in the Details tab on the tenant dashboard.

Email or message tenant with a single tap

Filling these details will automatically fill the email address or phone number of the tenant when you share a payment receipt or rent invoice via email or text message.

Search the internet for information on appliances


Tapping the appliance name or details (e.g. manufacturer and/or model number) in the appliance screen will open Safari for searching search the internet for related information about your appliance.

Quickly search the internet about an appliance

Tracking information about appliances in your rental property helps you comply with safety regulations by being reminded of regular checks and maintenances for appliances, such as gas furnaces and smoke/CO detectors. It is also the perfect way to keep essential information, such as user manuals, service information and contact details organized and ready to share with your new tenant.